Location: Florey, ACT
Employment Type: Permanent
Employment Status: Full-time
Salary Range: $102,000 to $115,000 full-time equivalent plus superannuation
Start Date: Commencing 2025
Closing Date: 11.55 pm, Sunday 17 November 2024
About St Francis Xavier College
St Francis Xavier College is a comprehensive 7 -12 Catholic secondary school of 1200 students located in the heart of Belconnen and has an outstanding reputation for leading excellence and innovation in learning and teaching. As a member of the College, the successful candidate will demonstrate a love of learning and foster innovation and aspiration for the College vision.
St Francis Xavier College is part of the Catholic Education, Archdiocese of Canberra and Goulburn (CECG), which operates 56 Catholic Systemic Schools and nine Early Learning Centres across ACT and NSW.
CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care.
About the Role
The position of Assistant Business Manager – Projects at St Francis Xavier College will provide primary support to the Business Manager with Business Administration functions including Building Projects.
The Assistant Business Manager is accountable to the Principal, and directly supervised by the Business Manager. A close working relationship is also vital with all members of the College Executive, faculty leadership team, and Catholic Education Canberra and Goulburn (Finance and People & Culture teams).
The Assistant Business Manager will also have highly developed organisational skills to balance the demands of a multi-tasking position with extraordinary attention to detail and follow through to meet deadlines and commitments.
Benefits and Opportunities
- A positive and collaborative workplace culture
- 24 weeks of paid parental leave (maternity/adoption)
- Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave)
- Support for ongoing professional development and study opportunities
- Opportunities to transfer to other schools within the Archdiocese across ACT and NSW to support lifestyle choice
Key Responsibilities
Project Planning, Management, Budget and Compliance and Risk Assistance, including:
- Assist with development detailed project plans, including scope, timelines, budget, and resource requirements.
- Collaborate with stakeholders under the direction of the Business Manager to define project objectives and deliverables.
- Assist with feasibility studies, risk assessments, and cost-benefit analyses for proposed projects.
- Supervising aspects of construction, renovation, and facility upgrade projects.
- Coordinating with architects, engineers, contractors, and suppliers to ensure the quality and timeliness of work.
Facilities Maintenance Coordination:
- Develop and manage facility maintenance schedules for ongoing upkeep.
- Oversee preventive maintenance programs and ensure facility systems (HVAC, electrical, plumbing, etc.) are fully operational.
Financial Administration:
- Assist the Business Manager and Enrolments in the preparation of annual Government census declarations and student attendance reports.
- Assist the Business Manager with the preparation of the annual budget.
- Prepare monthly and quarterly budget tracking reports for Business Manager review.
- Assist the Business Manager with faculty budgets and produce expenditure reports for Co-ordinators quarterly.
General Business Administration Oversight:
- Workplace Health and Safety: Assist the Business Manager who is Chair of the College Workplace Health and Safety Committee, by processing of incident reports, and maintenance of WHS, incident, Hazards and Risk register(s). This includes the maintenance of associated College policies, procedures and compliance controls, and reporting. Produce monthly (Executive), quarterly (Board), and annual (CE) WHS reports.
- Event Management: Be the Support Staff point of contact with the College Executive event sponsor, and coordinate support to such College, cross- functional, and cross-faculty events and functions, including rostering of support staff where required.
Qualifications
- Working With Vulnerable People (WWVP) Registration in the ACT.
- A minimum of a Diploma or Certificate IV in accounting, book-keeping or related discipline, or advanced study towards such a qualification is required.
Selection Criteria
- A passion and aptitude for information precision and attention to detail.
- Be adept with digital technology, and an experienced user with Microsoft Windows and Office software suites.
- The ability to prioritise tasks, manage time, plan, and organise one's own work to ensure deadlines are adhered to and the College's educational needs are fulfilled.
- The ability to exercise sound judgement, decision making, and engage with a diverse range of stakeholders to build productive working relationships.
- Highly professional manner and strong interpersonal skills with a courteous, calm, and welcoming demeanour with the demonstrable ability to positively engage with a diverse range of stakeholders and build productive working relationships
- Work cooperatively within a team environment and to also be self-directed and work autonomously without supervision.
- Demonstrable experience in business administration and project management, and highly competent in the use of current and new systems in accounting, projects and finance.
- Demonstrable experience in the supervision of quality management systems, document and records management, workplace health and safety, and risk management.
Please refer to the position description for in-depth details regarding the position duties, criteria, and skill set required.
Other Eligibility Criteria
- You must be an Australian Citizen or Permanent Resident to be eligible to apply for this position.
- Appointment is subject to satisfactory employment screening for child-related employment in accordance with CECG policy.
Applicants are required to submit a cover letter and current resume including a statement of suitability against the skills, attributes, and experience as outlined in the Position Description.
This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment in accordance with CE policy.
For further information about the School please visit our website. Information about the Catholic Education Archdiocese of Canberra & Goulburn can be accessed here.
Position Description
